Rehearsal Practice
Wedding Day Coordination
Vendor Management
With You Events offers a comprehensive suite of services. We will walk you and your wedding party through the rehearsal practice. We will handle all aspects of coordination on your wedding day. And, of course, we will manage all of your vendors to ensure that everything runs smoothly and according to plan.
Your wedding day is one of the few days that you will remember for the rest of your life. You shouldn't spend it worrying about operations. Instead, you should be free to enjoy the company of your family and friends. After all, this is likely the only time everyone you care about will be in the same room at the same time.
That freedom is our commitment to you. We will take care of everything for you so that this becomes one of the most meaningful days of your life.
MONTH OF COORDINATION SERVICES
Approx. 20-25 hours
- Attend florist and catering services meeting to obtain event detail and flow
- Review vendor contracts and confirm details and arrival times for vendors
- Double-check that activities and transportation is arranged with the specifications of client
- Provide or confirm full list of posed shots to photographer (confirmed by client prior)
- Lead rehearsal practice with or without Officiant
- Provide copies of laminated vows and readings for wedding celebration
- Ensure rentals for event have arrived and are placed appropriately
- Place all printed materials provided by client (including escort and place cards, programs, menus etc.)
- Coordinate all aspects of wedding celebration, including set up-and tear down of event
- Handle the distribution of final payments and (*optional) gratuities to contracted vendors
- Provide event emergency kit (including sewing kit, stain remover, floss, etc.)
- Support venue with timely "flip" of room from ceremony to reception, should this be required
- Oversee final lighting, sound and temperature inspection prior to guest arrival
- Confirm final seating and table check prior to guests welcomed to reception
- Cue all music changes and speeches with band/DJ
- Cue guest of honor and family for special moments including: First dance as Husband & Wife, Best Man/Maid of Honor speeches, and cake cutting
- Serve as point person for all vendors - managing timing throughout event
- Manage and remedy all moment-to-moment challenges
- Ensure all vendors have broken down their equipment at the conclusion of events
- Place all of clients décor and gifts in a pre-determined location or vehicles at the conclusion of the evening
- Assist with venue billing review during month of coordination and after the conclusion of events should client request this service